When people face issues with their health and do not have the capacity to go to work, that time they decide to take sick leave. Most sick person have questions about how to write sick day emails while maintaining their professionalism and also questions in their mind about how to and where to start. Don’t worry I will solve your problem, this post gives you a list of 13 sick day email example, you just need to copy this template, add your details (your name and recipient details) and use them.
Why it’s important to send a sick leave email
Taking a sick day is sometimes a necessary step to prioritize your health and well-being. However, it’s equally important to inform your colleagues, manager and supervisor about your absence. Notifying your team promptly helps maintain transparency and ensures that everyone is aware of your unavailability.
Sending a sick day email is a professional way to communicate your absence and provide any necessary updates or information. Whether you’re dealing with a short-term illness or chronic condition, here’s how you can structure your sick day email effectively.
How to write sick day emails: Short Overview
When you’re sending a sick day email, it’s important to include certain key information to ensure that your absence is properly communicated and managed.
Additionally, Do you have time to write sick day emails in your voice? read the beloved 7 points that give clear-cut ways to what to include in sick day emails.
- Subject Line: Start your email with a clear and concise subject line that indicates your absence due to illness. For example, “Sick Day: Unable to Come to the Office Today.”
- Greeting: Begin your email with a polite and professional greeting. Address the relevant person or team, such as your supervisor, manager, or project team.
- Reason for Absence: Clearly state the reason for your absence, which is your illness. Be honest and provide enough details to explain why you’re unable to work. If you’re comfortable sharing the specific illness, you can mention it, but it’s not necessary.
- Expected Duration: Mention how long you expect to be out of the office or unavailable. If you’re unsure, you can indicate that you’ll provide updates as you recover.
- Work Arrangements: If applicable, mention any work arrangements you’ve made to handle urgent tasks or responsibilities during your absence. This can include delegating tasks to a colleague, rescheduling meetings, or providing instructions on how to handle specific projects.
- Contact Information: Include your contact information, such as your email address or phone number, so your colleagues or supervisor can reach you if needed.
- Closing: End your email with a polite closing, such as “Best regards” or “Thank you,” followed by your name.
Now that you know what to include in a sick day email, let’s explore some specific examples for different scenarios.
13 Sick Day Email Example
Not have time to write a sick email, find the beloved template that fits your condition. Copy the template and paste it into the email. Additionally, add your and the recipient’s details, then the subject line and hit the send button.
Common Illnesses sick day email example
Subject: Sick Day: Unable to Come to the Office Today
Dear [Supervisor’s Name],
Unfortunately, I woke up this morning feeling extremely unwell and will not be able to come into the office today. I believe I have come down with a common cold, with symptoms including a sore throat, congestion, and a slight fever.
I have already informed [team/company/colleague’s name] about my absence and they have kindly agreed to handle any urgent tasks that may arise in my absence. I will be checking my email periodically throughout the day in case any pressing matters require my attention.
I expect to be back in the office tomorrow, provided that my symptoms improve. If there are any changes to my expected return date, I will make sure to keep you updated.
Thank you for your understanding and support. Please feel free to reach out to me via email or phone if you need any further information or have any urgent matters that require immediate attention.
Best regards, [Your Name]
Related article: Common illnesses related sick day email subject lines
Mental health sick day email example
Subject: Sick Day: Need to Take a Mental Health Break
Dear [Supervisor’s Name],
I hope this email finds you well. I wanted to let you know that I won’t be able to come into the office today due to mental health reasons. I have been experiencing heightened levels of stress and anxiety lately, and it has reached a point where I need to take a day off to prioritize my well-being.
I believe that taking this day to recharge and focus on self-care will allow me to come back to work in a better mental state and give my best to the team. I appreciate your understanding and support in this matter.
Already informed [team/company/colleague’s name] about my absence, and they are aware of any urgent tasks that need attention. I will be checking my emails sporadically throughout the day, but please understand that I may not be able to respond immediately.
If any pressing matters require my attention, please don’t hesitate to contact me via email or phone. I will get back to you as soon as I can.
Thank you for your understanding and support.
Best regards, [Your Name]
Related: Mental Health Sick Day-related subject lines
Unexpected emergencies sick day email example
Subject: Urgent Sick Day: Family Emergency
Dear [Supervisor’s Name],
I hope this email finds you well. I regret to inform you that I won’t be able to come into the office today due to a family emergency. My [family member’s relationship], [family member’s name], has fallen ill and requires immediate attention and support.
I understand the importance of my presence at work, but the situation demands my urgent attention and support for my family. I apologize for any inconvenience caused by my absence.
I have already informed [team/company/colleague’s name] about the situation, and they are aware of any urgent tasks that need attention. I will do my best to stay connected and handle any critical matters remotely, but please understand that my availability may be limited.
Should any pressing matters require my immediate attention, please reach out to me via email or phone. I will respond as soon as I can.
Thank you for your understanding and support.
Best regards, [Your Name]
Related: Unexpected emergencies related to sick day subject lines
Extended sick leaves email example
Subject: Sick Leave: Extended Absence
Dear [Supervisor’s Name],
I hope this email finds you well. I wanted to inform you that I will required to take an extended sick leave starting from [start date] to [end date]. I have been diagnosed with [specific illness] and my doctor has advised me to take adequate rest and refrain from work during this period.
I understand that my absence may cause inconvenience, but it is essential for my recovery and well-being. I have already informed [team/company/colleague’s name] about my extended leave, and they have graciously offered to handle any urgent tasks or responsibilities that may arise in my absence.
During my leave, I will not be available via email or phone. However, I will make sure to provide regular updates on my progress and any changes to my expected return date.
If any pressing matters require immediate attention, please reach out to [colleague’s name] or [backup contact person] who will be able to assist you. For non-urgent matters, I kindly request your patience and understanding.
Thank you for your support and understanding during this time.
Best regards, [Your Name]
Related: Extended sick leaves related subject lines
Remote work sick day email example
Subject: Sick Day: Unable to Come to the Office Today
Dear [Supervisor’s Name],
I hope this email finds you well. Unfortunately, I woke up this morning feeling quite unwell and won’t be able to come into the office today. I believe I have come down with a stomach bug, and I don’t want to risk spreading any germs to my colleagues.
However, I will be available to work remotely from home, if that’s feasible. I understand that certain tasks require my physical presence in the office, but for others, I can still contribute from my home office. Please let me know if there’s anything specific you need me to focus on remotely.
If there’s any change in my condition or if I feel unable to work remotely, I will inform you immediately. Otherwise, I will be checking my emails regularly and will be available via phone if there’s an urgent matter that requires immediate attention.
Thank you for your understanding and support.
Best regards, [Your Name]
Related: Remote work-related subject lines
In-office employee’s sick day email example
Dear [Boss’s Name],
I hope this email finds you well. I wanted to inform you that I am feeling under the weather and will not be able to come to the office today. I woke up with a high fever, body aches, and a persistent cough. Given my symptoms, I believe I should stay home and rest to avoid spreading any potential illness to my office/colleagues.
I have already informed [team/company/colleague’s name] about my absence and they have kindly agreed to cover my tasks for the day. I will be available via email or phone if there’s anything urgent that requires my attention. However, I kindly request that you allow me the time to recover and get back to full health.
Thank you for your understanding and support. I will provide an update on my condition tomorrow morning. Please let me know if there’s anything else I should do in the meantime.
Best regards, [Your Name]
Related: In-office employees’ related subject lines
Common cold and flu sick day email example
Dear [Supervisor’s Name],
I hope this email finds you well. I wanted to let you know that I am feeling unwell and will not be able to come into the office today. I have been experiencing symptoms of a common cold, including a runny nose, sore throat, and congestion. Considering the contagious nature of these symptoms, I believe it is best for me to stay home and prevent the spread of any potential illness.
I have already informed [team/company/colleague’s name] about my absence and they have kindly agreed to handle any urgent matters in my absence. I will be checking my emails periodically and will be available for any pressing matters that require my attention. However, I kindly request that you allow me the necessary time to rest and recover.
Thank you for your understanding and support. I will keep you updated on my progress and anticipate being able to return to the office soon. Please let me know if there’s anything else I can do to ensure a smooth workflow during my absence.
Warm regards, [Your Name]
Related: Common Cold and Flu-related subject lines
Digestive issues sick day email example
Dear [Supervisor’s Name],
I hope this email finds you well. I am writing to inform you that I am suffering from severe digestive issues, which prevent me from coming into the office today. I woke up with intense stomach pain, nausea, and vomiting, making it impossible for me to carry out my duties effectively.
I have already reached out to [team/company/colleague’s name] and they have kindly agreed to handle any urgent matters in my absence. I will be available via email or phone if there’s anything critical that requires my attention. However, I kindly request that you allow me the necessary time to recover and get back to full health.
Thank you for your understanding and support. I will provide an update on my condition tomorrow morning. Please let me know if there’s anything else I should do in the meantime.
Warm regards, [Your Name]
Related: Digestive Issues related subject lines
Injuries and accidents email example
Dear [Supervisor’s Name],
I wanted to inform you that I had an accident yesterday and sustained an injury. As a result, I am unable to come into the office today due to the pain and limited mobility caused by the accident.
I have already notified [team/company/colleague’s name] about my absence, and they have kindly agreed to handle any urgent matters in my absence. I will be available via email or phone if any pressing matters require my attention. However, I kindly request that you allow me the necessary time to recover and seek medical treatment.
Thank you for your understanding and support. I will provide an update on my condition and anticipated return date as soon as possible. Please let me know if there’s anything else I should do in the meantime.
Warm regards, [Your Name]
Related: Injuries and Accidents related subject lines
Chronic conditions email example
Subject: Sick Day – Chronic Condition Absence
Dear [Supervisor’s Name],
I hope this email finds you well. I wanted to inform you that due to my chronic condition, I will be unable to come into the office today. I have been experiencing a flare-up, and I need to take the necessary rest and recovery time to ensure my overall health.
I have notified [team/company/colleague’s name] about my absence and discussed any urgent matters that may require attention. I trust that they will handle these tasks efficiently in my absence. However, if any issues need immediate attention, please do not hesitate to reach out to me via email or phone.
I will be checking my email periodically throughout the day to stay updated on any critical developments or urgent matters. If there are any updates or changes that require my attention, please inform me, and I will respond as soon as possible.
Thank you for your understanding and support during this time. I am confident that with adequate rest, I will be able to return to work at full capacity soon. If there are any questions or concerns, please feel free to reach out to me.
Best regards, [Your Name]
Related: Chronic Conditions related subject lines
Migraines and headaches
Subject: Sick Day: Migraine/Headache
Dear [Manager’s Name],
I hope this message finds you well. Unfortunately, I need to take a sick day today due to a severe migraine/headache.
I woke up this morning feeling extremely unwell, with intense pain and discomfort in my head. Despite trying to manage it with medication and rest, it hasn’t subsided, and I believe I should take the day off to recuperate fully.
I understand the inconvenience my absence may cause, and I apologize for any disruption to our team’s workflow. I’ve informed [team/company/colleague’s name] about my tasks and projects, and I’m confident they will be able to cover for me in my absence. If any urgent matters require my attention, please feel free to reach out via email or phone, and I’ll do my best to assist remotely.
I plan to rest today and focus on recovery, so I can return to work tomorrow feeling rejuvenated and ready to contribute effectively.
Thank you for your understanding and support.
Best regards, [Your Name]
Related: Migraines and Headaches related subject lines
Chronic fatigue syndrome
Subject: Sick Day: Chronic Fatigue Syndrome
Dear [Manager’s Name],
I hope this message finds you well. I regret to inform you that I am unable to come to work today due to a flare-up of my chronic fatigue syndrome.
This morning, I woke up feeling extremely exhausted and drained, despite having had a full night’s rest. As you know, managing chronic fatigue requires careful attention to my energy levels, and today I simply cannot fulfil my work responsibilities.
I understand the impact my absence may have on our team’s workflow, and I sincerely apologize for any inconvenience caused. I have already spoken to [team/company/colleague’s name] about delegating urgent tasks and ensuring that essential responsibilities are covered during my absence.
I plan to prioritize rest and self-care today to regain my strength and return to work as soon as possible. If any pressing matters require my attention, please do not hesitate to contact me via email, and I will do my best to assist remotely.
Thank you for your understanding and support during this time.
Warm regards, [Your Name]
Related: Chronic fatigue syndrome-related sick day email subject lines
Reproductive health issues
Subject: Sick Day: Reproductive Health Issue
Dear [Manager’s Name],
I hope this message finds you well. I’m writing to inform you that I won’t be able to come to work today due to a reproductive health issue that requires my immediate attention.
This morning, I experienced unexpected complications related to my reproductive health, and I’m in considerable discomfort as a result. I must prioritize my health and seek medical assistance to address this issue promptly.
I understand the potential disruption my absence may cause to our team’s workflow, and I apologize for any inconvenience. I have already notified [team/company/colleague’s name] about my situation and provided instructions for any urgent tasks that may arise in my absence.
I plan to focus on receiving the necessary medical care and resting today to ensure a swift recovery. If any urgent matters require my attention, please feel free to contact me via email, and I will do my best to assist remotely.
Thank you for your understanding and support during this time.
Warm regards, [Your Name]
Related: Reproductive Health Issues related subject lines
Conclusion
We hope these sick day email examples have helped guide you on how to effectively communicate your absence due to illness. Remember, it’s important to strike a balance between professionalism and genuine concern for your well-being when crafting these emails.
Remember to include the necessary details, such as the reason for your absence, expected duration, and any work arrangements you’ve made.
Taking care of your health should always be a priority, and these sick day email examples will help you navigate those moments when you’re feeling under the weather. Remember to rest, take care of yourself, and return to work when you’re fully recovered.